From Re-Enrollment to Continuous Enrollment: One and Done!
Last year, more than 90% of eligible HBHA families returned to our school for the current school year. After much research and thought, we challenged ourselves to make the re-enrollment process as user-friendly as possible, and reward our families’ loyalty. That’s what led to this year’s launch of HBHA’s Continuous Enrollment program.
Read below to learn more about this exciting new program!
Contact Tamara Lawson Schuster, Director of Admissions, at email@example.com if you have any questions.
Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body. Basically, the simple question is: “Are you coming back to school next year?” HBHA needs to know how many students we will have on the first day of school to ensure we are fully prepared for the next school year.
Our administrative team spends a great deal of time planning to ensure that we meet our standards of excellence each year. Until HBHA families let us know they are re-enrolling each year, we cannot make solid plans for staffing, programs, materials, curriculum, and facility usage. Each year, we strive to maximize your tuition dollars so we can provide the best education possible for our students.
Continuous Enrollment is a “one and done” process. Once you sign your Continuous Enrollment Contract, you’ll neverhave to deal with re-enrollment again (unless your family plans change). Again, “One and Done!” In the event that things do change, you’ll have until mid - March every year to simply submit the “Opt-Out/Withdrawal Form” to the Admissions Office and face absolutely no penalty.
Up until this point, re-enrollment has been an “opt-in” program. Each year, we ask every family, “Are you coming back?” In a sense, this penalizes the vast majority of families by making you all go through the re-enrollment process each year. Last year, for instance, we retained more than 90% of our student body. So EVERYONE had to go through re-enrollment for the sake of the 10% who, for one reason or another, left our school community.
By signing your Continuous Enrollment contract, you are flipping that script. Rather than an opt-IN annual re-enrollment process, HBHA’s annual re-enrollment will become an OPT-OUT process. In other words, if you’re coming back after signing your “Continuous Enrollment Contract,” you’ll never have to worry about this again.
When a completed financial assistance application and supporting documents are submitted and verified by February 23, 2018, the student’s enrollment becomes contingent upon acceptance of financial assistance. If financial assistance is not adequate, and a family does not accept the financial assistance award and chooses to withdraw, the annual commitment fee is refundable if the financial assistance deadline of February 23, 2018 has been met.
Once all of our families are on the Continuous Enrollment Program, the typical enrollment season (February-March) will simply be a communication reminder from the Admissions Office, asking families considering leaving our school to notify us prior to mid-March. If last year is any indication, this means 90%+ HBHA families will have the convenience of ignoring this message!
Yes! Annual commitment fees (previously known as tuition deposits) will be submitted for payment through the family FACTs account in mid-March for all families that an Opt Out/Withdrawal form was not received starting in 2019-2020 school year.
For the 2018-2019 school year, submit your annual commitment fee via credit or debit card at the end of the continuous enrollment contract. Your annual commitment fee is due March 16, 2018 for the 2018-19 school year.
The same as it was last year: forfeiture of the annual commitment fee (previously known as the tuition deposit). If a student is withdrawn after June 1st, you will be contractually obligated to pay a fee equal to 1 month of tuition. While this penalty may seem steep, many schools require a semester or even a year of tuition once a family is enrolled for the following year.
We’ve built flexibility into the Continuous Enrollment contract to cover major life changes. If
you move away from the KC Metro area (25+ miles),
HBHA can no longer meet your child’s educational needs,
we ask your family to leave, or
there is some unforeseen circumstance that our Board of Directors approves,
You will receive a refund of your annual commitment fee and will not be subject to the 1 month tuition payment fee. Refer to the next question (What will the continuous enrollment contract look like?) for additional details.
I hereby opt into continuous enrollment. This means that my HBHA students will return to the school every year unless I submit an Opt Out/Withdrawal form to the HBHA’s Admissions Office.
I understand that I have until mid-March every year to notify HBHA’s Admissions Office of any changes in my plans of enrollment for my child/ren for the preceding school year.
If I breach this contract by withdrawing my child/ren after mid-March, I understand that I will be contractually obligated to forfeit my annual commitment fee. If I withdraw my child/ren after June 1st, I am contractually obligated to pay a fee equal to a 1 month tuition payment.
Unique Circumstances: HBHA recognizes that family plans change. For any unique circumstances (such as the following) families withdrawing after the announced deadline will be exempt from the 1 month tuition payment penalty:
Moving/Relocation 25+ miles away from HBHA
Educational needs for the student that can no longer be met at HBHA (as determined by the Student Services and Administrative teams).
Withdrawal at the request of HBHA.
Other unique circumstances as approved by the Board of Directors.
Continuous Enrollment begins February 2018. Continuous Enrollment Contracts and annual commitment fees (a.k.a. tuition deposits) are due March 16, 2018. Invoices will be mailed June-July 2018. Tuition and fees will be divided according to the payment plan you elected and drafted from your FACTs account starting in July or August 2018. We look forward to serving HBHA families better through this convenient process!
Not to mention guaranteed placement and enhanced planning for the next school year. By opting into continuous enrollment, you are ensuring your child/ren’s spot and the high quality of education we’ve all come to expect each year at HBHA.
HBHA’s Admissions Office will send you a personalized email in February 2018, with easy step-by-step instructions to guide you through the process. It will only take you a few minutes! You will have until March 16, 2018 to complete your Continuous Enrollment form and pay your annual commitment fee.